W4 Change

W4 Change

You can view or make changes to your W4 (tax withholding) in ESS by following the below steps

To view your W4:

Select personal information

Select W-4 Tax Withholding

To view your current Federal or State withholding status, highlight the row and the information will appear. This is your current withholding information.

To leave the screen, select Cancel or click on the payroll tab.

To change your W4:
To change your withholding status and update other W-4 information, select the Add button and then choose either
Create form for Federal or Create form for Utah

If you have dependents, enter the dollar amount in the Total Credits for Dependents text box. The amount must be 500 dollars or greater. Please review the IRS guidelines when entering this information.

Continue to enter (if applicable), Other Income, Additional Deductions, and Additional Amount Withheld from each
paycheck. The fields are all optional.

Next, select the filing status.

Once the information is entered, check the Declaration box and then save

*Please note that:
Employees can select to have a higher rate of taxes by select Use Higher Withholding Rate Schedule.
Employees can claim Exempt by selecting Exempt from the drop down. *

To make changes to your UTAH information, select Add and then choose Create form for Utah

The State of Utah only allows for the employee to create an additional amount to be withheld from their paycheck and to use the higher tax withholding. Enter the additional amount you want withheld from your check in the text box.

If you want to have a higher withholding rate, please select the box declaring a higher withholding rate

Select the Declaration box and then Save to save your entries.

If you would prefer to fill out a paper W4 and email it to us, you can do so by pulling the W4 for the current year off of the gateway:  https://dhrm.utah.gov/gateway 

Select forms, payroll forms and locate the W4.

Once your W4 is filled out completely, and signed you may email it to us at payroll@utah.gov and we will update this for you.

You DO NOT need to update your W4 in ESS and fill out a paper W4 and email it to us.  You only need to do 1 or the other. 





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