W4 Information & Updates

You can view or make changes to your W4 (tax withholding) in ESS by following the below steps

To view your W4:

Login to ESS at: https://ess2.finance.utah.gov/irj/portal
Select personal information
Select W-4 Tax Withholding
To view your current Federal or State withholding status, highlight the row and the information will appear. This is your current withholding information.
To leave the screen, select Cancel or click on the payroll tab.

To change your W4:

If you have dependents, enter the dollar amount in the Total Credits for Dependents text box. Please review the IRS guidelines when entering this information.
Continue to enter (if applicable), Other Income, Additional Deductions, and Additional Amount Withheld from each paycheck. The fields are all optional.
Next, select the filing status.
Once the information is entered, check the Declaration box and then save

*Please note that:

Employees can select to have a higher rate of taxes by select Use Higher Withholding Rate Schedule.

Employees can claim Exempt by selecting Exempt from the drop down. *

To make changes to your UTAH information:

Select Add and then choose Create form for Utah
The State of Utah only allows for the employee to create an additional amount to be withheld from their paycheck and to use the higher tax withholding. Enter the additional amount you want withheld from your check in the text box.
If you want to have a higher withholding rate, please select the box declaring a higher withholding rate
Select the Declaration box and then Save to save your entries.

Paper forms will only be processed if the employee does not have access to ESS

You can fill out a paper W4 and email it to us, you can do so by pulling the W4 for the current year off of the IRS website.

Once your W4 is filled out completely, and signed you may email it to us at payroll@utah.gov and we will update this for you.

If you need assistance with filling out your W4 please reach out to a tax professional or refer to the IRS tax calculator.

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