W4 Change

W4 Change

You can view or make changes to your W4 (tax withholding) in ESS by following the below steps

To view your W4:

Select personal information

Select W-4 Tax Withholding

To view your current Federal or State withholding status, highlight the row and the information will appear. This is your current withholding information.

To leave the screen, select Cancel or click on the payroll tab.

To change your W4:
To change your withholding status and update other W-4 information, select the Add button and then choose either
Create form for Federal or Create form for Utah

If you have dependents, enter the dollar amount in the Total Credits for Dependents text box. The amount must be 500 dollars or greater. Please review the IRS guidelines when entering this information.

Continue to enter (if applicable), Other Income, Additional Deductions, and Additional Amount Withheld from each
paycheck. The fields are all optional.

Next, select the filing status.

Once the information is entered, check the Declaration box and then save

*Please note that:
Employees can select to have a higher rate of taxes by select Use Higher Withholding Rate Schedule.
Employees can claim Exempt by selecting Exempt from the drop down. *

To make changes to your UTAH information, select Add and then choose Create form for Utah

The State of Utah only allows for the employee to create an additional amount to be withheld from their paycheck and to use the higher tax withholding. Enter the additional amount you want withheld from your check in the text box.

If you want to have a higher withholding rate, please select the box declaring a higher withholding rate

Select the Declaration box and then Save to save your entries.

If you would prefer to fill out a paper W4 and email it to us, you can do so by pulling the W4 for the current year off of the gateway:  https://dhrm.utah.gov/gateway 

Select forms, payroll forms and locate the W4.

Once your W4 is filled out completely, and signed you may email it to us at payroll@utah.gov and we will update this for you.

You DO NOT need to update your W4 in ESS and fill out a paper W4 and email it to us.  You only need to do 1 or the other. 





    • Related Articles

    • W2 Request

      To request a copy of your W2 please email your request to payroll@utah.gov  Please include your name, EIN, date of birth, last 4 of your social and the tax year you are looking for. We will respond to all requests within 3 business days.

    • Name Change

      If you have had a legal name change and need your name updated in the payroll system please email a copy of your new social security card with your updated name on it to payroll@utah.gov or fax it to 385-465-6012

    • Change of Address

      If you have moved and need to update your mailing address and are NOT in one of the following agencies: 011- Senate 012- House of representatives 013- Legislative printing 014- Leg Res & Gen Counsel 015- Leg Fiscal Analyst 016- Leg Auditor General ...

    • Proposed change to new hire/rehire date

      DHRM needs to notify payroll about a proposed change to a new hire or rehire date that is not already in payroll.  DHRM can do this by sending an email to payroll@utah.gov detailing the information that has changed.

    • W2 opt out

      These steps will walk you through how to elect to receive your W2 electronically.  Please note that you can only do this during a certain time of the year (usually September through December) You will want to watch the ESS alerts which will notify ...